Conference Planning

Our staff is happy to help you plan the details of your conference. The planning timeline below is a tool to help you along the way; note that timelines may due vary based upon the needs of the group. Please note that planning timelines may be adjusted due to COVID-19.


Request for Services

Assignment to Hall


Staff Outreach

Conference Event


  • Request for Services: 3 months prior to group arrival, typically end of January through April
  • Assignment to Dorm: Begins early February
  • Contracting: Contracts for existing groups are typically initiated in early March (subject to change)
  • Staff Outreach: A staff member will confirm the details of your stay 3 weeks prior to group arrival
  • Invoicing: Within 30 days of group departure

*Please note that accommodations are not guaranteed until a contract has been signed by an authorized group representative and the University.


We have created a detailed checklist to help you plan. 

Other Resources

In addition to providing housing accommodations for groups and guests, our office is happy to assist in the coordination of any or all of our available campus services to meet your group's specific needs. If you would like to reach out to these University of Arizona campus partners yourself, below is their contact information.

Campus Health Services


Campus Recreation


Classroom & Meeting Space

(520) 621-3313

Dining & Food Service

(520) 621-1755

Technology Services

(520) 626-8324

Parking & Transportation Services

(520) 626-7275

Visit Tucson

(800) 638-8350